Recruitment: Recruitment Overview

Configuration

Under Configuration > Settings, you will find the following two options. Online postings will appear on your website in a page titled Jobs. You can choose whether or not individual job descriptions are published or not depending on their recruitment status.   

Interview Forms

If you choose to use interview forms in your hiring process, check the Send Interview Survey box and click save. A new link will appear below,  Interview Survey, allowing you to navigate to your currents surveys. For more information, see our Surveys documentation.

Creating Job Positions

Also under Configurations>Job Positions, you will find a link to the current job positions within your Odoo database. 

To create a new Job position click the Create button in the top left of the list view.

Title the Job Position, as this is a required field. Under Offers, there is the option to set a specific employee to be responsible for the hiring of this position. You will also find several settings under Recruitment, as outlined below.

Under Recruitment:

• Website: If your company has multiple websites, use the drop-down selection to list this job to the appropriate site.

• Department: Choose the appropriate department to allocate this employee.

• Job Location: Select the physical address where the job is located.

• Expected New Employees: Number of new employees you expect to recruit.

• Is Published: Set if the application is published on the website

• Interview Form: Choose an interview form for this position and you will be able to print/answer this interview from all applicants who apply for this job.

• Recruiter: Assign the responsible supervisor for these interviews.

The Job Description field allows you to outline the goals and requirements the applicants must have in order to qualify for the position, as well as a short overview of what the job entails. 

Creating Departments

To access your departments, navigate to configuration > Departments. Departments allow you to create a general business structure to organize your employees.  

For more information on Departments, please refer to our Departments documentation.

From the list view, clicking Create will take you to this short modal window, where you can assign the Department Name, a parent department if necessary, and the Manager.   Click Save when finished.

Creating Activity Types

To create a new Activity Type, navigate to Configuration > Activity Types. Activities can be customized for the hiring process, such as creating a Second Interview task that is scheduled based on the timeline of the first interview. This way, applicants are sure to get an answer regarding your interest.

To create a new activity, click Create. You will be taken to a new form to enter the details of the new activity.

• Name: Title of the task as it appears in the menu.

• Action: Actions may trigger specific behavior like opening calendar view or automatically mark as done when a document is uploaded.

• Default User: Select who will be the default responsible user.

• Model: Specify the model if the activity should be specific to a model and not available when managing activities for other models.

• Default Summary: Short description of the task's goal.

• Icon: You may assign an icon to this task.

• Decoration Type: Change the background color of the related activities of this type.

• Chaining Type: If completing this task should immediately suggest or trigger another task, select that here.

• Trigger/Suggest: Select the type of activity that needs to be triggered or suggested when this task is complete.

• Email Templates: You may attach an email template here.

• Schedule: Number of days/weeks/months before executing the action. it allows to plan the action deadline. 

When complete, click Save.

That summarizes the components of Recruitment! See our Recruitment Workflow document to get started!